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It is timely with the introduction of our new accounting system to look at ways to improve process to the collection and payment of monies/fees.  These changes have been made with the consultation and support of the P&C.
In order to operate more efficiently and satisfy Audit requirements, we have adopted several processes that have been developed and successfully implemented by other schools in the district, thus ensuring best practice.  This will assist Administration to better support the students and staff at Grovely State School.  
1.    Processing Payments:  Payments will no longer be received over the counter or receipted “on the spot”.    This will allow us to process payments away from the front counter. Hand written receipts will not be issued. All payments must be in a clearly marked envelope and placed in one of the two relevant locked money boxes which have recently been installed in administration.  One box is for the collection of P&C monies and the other for Student/Staff monies.

2.    Payments for excursions:  Must be received by the due date.  Unfortunately no late payments will be accepted. 

3.    Receipts:  Receipts will be sent to classes weekly for distribution to parents.  Please see your child’s class teacher if you do not receive your receipt.  It is your responsibility to keep your receipts for future reference and tax purposes.  Admin will not be reprinting receipts.  

4.    Methods of Payment:  We will accept Cash, Cheque, Money Order and EFTPOS
(Credit Card Only).  You will no longer be able to make payments from your debit account.  Credit card is the preferred method payment.  If you wish to pay by Credit Card you will need to complete a form at the office.  Forms will be available on the school website by 16 July.  Payment envelopes including the credit card option will be printed and available shortly from the office.

BPAY & Direct Debit:  At this point in time these 2 options will not be available to allow staff to become more familiar with the new system.  We will look at offering these payment options in the future. 

You will find the Credit Card Payment Option form 2012 in the forms and documents tab under current communications as well.